Daemen's Chosen Name Policy

Daemen College recognizes the need or preference for students and employees to refer
to themselves by a "chosen" other than their legal given or first and/or middle name. This
is consistent with Title IX federal law which protects against discrimination based on
gender identity and expression, and is currently recognized as a best practice for
supporting transgender and gender non- conforming members of college communities.
This service is not limited to use by transgender and gender non-conforming individuals,
however, and is available to anyone who uses a first name on a daily basis other than
their legal/primary name.

Where a student or employee seeks to use a chosen name for a significant reason, and
such use is not intended for the purposes of avoiding legal obligations, in jest, or for
misrepresentation, the College acknowledges that, where possible and practical, a
chosen name can be used in the course of College business and education. The College
reserves the right to remove a chosen name if deemed inappropriate.

  • Only the first and/or middle name may be changed to a chosen name;
  •  Last/family name must remain the same as the full legal last name in the College records system;
  •  The chosen name may be used in some College communications and informational materials, except where the use of the legal name is required by College business or legal need. This may include but is not limited to financial, medical, and law enforcement documents; transcripts; diplomas; W-4 forms; I-9 forms; 1098-T forms; payroll documents; Visa/immigration documents; employment applications and related documents; background check documents; insurance documents; and student conduct records;
  •  Chosen names are limited to alphabetical characters (a-z).

Development to accommodate use of a chosen name in College systems is ongoing. Not
all College information systems, databases, and processes may be able to display a
chosen name and many uses of an individual's name require display of the legal name;
therefore, individuals who utilize a chosen name should always be prepared to reference
their legal name and provide corresponding identification when necessary. A chosen
name designation is not a legal name change.

The chosen name will be utilized in the student information system, ID cards, and
classroom management system where deemed appropriate by Daemen College. The
legal name will appear on all other records and documents. Please note that chosen
names cannot appear on the academic transcript, as this is a legal document.
Please complete the electronic Change of Name Form. Requests will be reviewed and
processed within one week.

FAQ 

What is a Chosen First Name?

A chosen first name is one that you choose to be called that is different from your legal or
official name of record. Daemen College allows you to do this by setting a chosen First Name
with the Registrar’s Office.

What is the purpose of Daemen College’s Chosen First Name Process?

Daemen recognizes that some students and employees wish to use a first name other than
a legal or official name of record to identify themselves in day-to-day use. As long as the use
of this chosen name is not for the purposes of misrepresentation, to avoid legal obligation, or
a use of a highly offensive or derogatory name, the College acknowledges that a “chosen
name” can and should be used where possible in the course of college education, business,
and communication. This policy is limited to first names and not surnames or family names.
For non-U.S. citizens, the official name of record is the passport name. The College extends
this accommodation in order to help foster a more welcoming, supportive and respectful
campus climate for all of its students.

Where will my Chosen First Name appear?

The College will utilize the chosen First Name for MyDaemen, Blackboard, the Online
Directory, Class Rosters, etc. If you like, it can also be used on your diploma or in
Commencement. A student’s legal/official name of record name will remain unchanged in all
other College-related systems. Students who wish to change their legal/official name of
record must contact the Registrar’s Office.

How do I modify my Chosen First Name?

Students wishing to add a chosen first name, or modify an existing first name, will use the
online form. This online form is available at this link.

Where will my legal/official first name of record be used?

Wherever reasonably possible, the chosen first name is used in Daemen College’s systems.
Official transcripts, enrollment verifications, third party database systems, paychecks,
medical records, financial aid documents, federal immigration documents, all external
communications (in many cases even letters home), such as hometown newspapers (dean’s
list announcements, etc.), or any other College business requiring legal needs, however, will
continue to use your legal/official name. The College will attempt to display chosen first name
to the College community where feasible and appropriate and make a good faith effort to
update reports, documents and systems accordingly.

Can I set my Chosen First Name to whatever I want?

Although students are generally free to determine the chosen names they wish to be known
by, inappropriate use of the chosen name policy (including but not limited to avoiding a legal
obligation or misrepresentation) may be cause for denying the request. In addition, the
College reserves the right to remove a chosen name if it is deemed inappropriate (e.g., is
offensive or derogatory), or if used inappropriately. Students should also be aware that the
faculty and staff at Daemen will see their choice of their chosen name, so they should choose
wisely.

How often can I change my chosen First Name at the College?

Your chosen name can be changed no more than once an academic year and twice during
your tenure at Daemen.

How do I correct or change my Legal/Official Name at the College?

Individuals who wish to change their official name of record must submit official
documentation (e.g., court order, divorce decree). Students must submit documentation
directly to the Office of the Registrar. Employees must submit documentation to the Office of
Employee Engagement.