Student Handbook: Section 4: Residential Living Policies
All of the policies and codes outlined in the Campus Policies (Section 5) and Code of Conduct (Section 8) sections outline the standards and behaviors expected of all Daemen University students. There are additional standards and policies that apply to students living on-campus in University housing. The policies described below are not meant to serve as a comprehensive list and are subject to review and modification by the Director of Residence Life, as deemed necessary for the safety and security of the community. For more information regarding residential living, please refer to the Housing and Residence Life webpage at daemen.edu/housing.
(Please note: throughout this section, the terms residence halls, apartments and housing are used interchangeably and all refer to any and all on-campus housing, including Canavan Hall, University Apartments, Snyder Park, and Collegiate Village students who rent through the University).
The use of alcohol in the residence halls will be subject to state and federal laws and Daemen University Policy. Responsible use of alcohol by students 21 years of age and older is permitted only according to university regulations. In accordance with New York State law students under the age of 21 may not possess, sell, or consume alcoholic beverages. Generally, except in matters outlined under the University Amnesty Policy (see Section 5), the university follows a zero-tolerance policy in these matters. This means that every reported incident will be formally addressed through the conduct review system. (Please note: General policy information regarding drugs and alcohol are covered in Section 5, Campus Policies).
The following guidelines pertain to students who are of legal drinking age. The University also expects all visitors and guests to comply with the regulations listed below:
- Any resident bringing visitors/guests to campus shall be responsible for making the alcohol policies known to their visitors/guests. Every visitor/guest is subject to university rules and regulations. It is the responsibility of residents as hosts to monitor and accept responsibility for the behavior of their visitors/guests. Visitors/Guests of residents are not permitted to bring alcohol onto campus.
- Alcohol is not permitted in Canavan Hall, including those students who are over the age of 21.
- Alcohol is not permitted in any apartment/suite where no students over the age of 21 reside.
- Students over the age of 21 are responsible for keeping alcohol out of the hands of minors.
- Kegs, taps, beer balls, and other common sources of alcohol, are not permitted. The possession of any implement which can be used to irresponsibly ingest alcohol is prohibited. This includes, but is not limited to, funnels, beer/water bongs, etc. Drinking games and drinking game devices, (e.g. beer pong tables), are also not permitted.
- Students who are of legal drinking age and who are in the possession of alcohol, or present where alcohol is being consumed, must provide proof of age when asked by any university official including Resident Assistants. If proof of age is not provided, students will be asked to dispose of the alcohol and follow-up will occur via the University's Code of Conduct.
- Underage students may not be in the presence of alcoholic beverages. The only exception is an underage resident who lives with students of legal drinking age, may be in the presence of alcohol in their assigned apartment. The underage person may not consume or possess alcohol. Once guests (anyone not residing in said apartment) over the age of 21 enter an apartment where alcohol is present, NO students under the age of 21 (including residents of that apartment) may be present.
- The amount of alcohol permitted by each resident over the age of 21 in an apartment is;
- Six 12-ounce cans or six 12-ounce bottles of beer; or
- Six 12-ounce bottles of wine coolers or malt beverages (e.g., Mike's Hard Lemonade, Smirnoff Ice, etc.); or
- One 750 ml (0.75 liter) bottle of distilled spirits; or
- One 750 ml (0.75 liter) bottle of wine.
- Alcoholic containers may not be used as decorations. Empty cans or bottles will be deemed as proof of consumption. Students over the age of 21 should dispose of or recycle containers immediately after consumption.
- In the event that there is an alcohol policy violation, it is not the university's responsibility to determine who was consuming alcohol and who was not. It will be assumed that anyone involved in the incident was engaging in the policy violation.
- Public intoxication is considered an alcohol policy violation. Actions as a result of public intoxication which disturb any people, facilities, community, and/or self will be dealt with through the appropriate authorities.
All residents and guests may be asked to open their bag by Campus Safety Officers and Residence Life Staff if circumstances warrant. Residents or guests who are non-compliant with bag check requests may not be permitted to enter the building and/or be subject to disciplinary action.
Residents may be required to adhere to behavioral agreements should circumstances warrant such an agreement. Behavioral agreements are developed by the Resident Assistant, Coordinator, Director of Residence Life and/or Dean of Students, based on the nature of the concern. These agreements may require students to meet regularly with staff members in the Division of Student Affairs and/or follow behavioral expectations while living in residence. Failure to adhere to the terms of the agreement may result in the termination of the housing agreement without refund.
Students may not occupy their on-campus rooms during Thanksgiving, Intersemester and Spring Break without the advance approval by the Housing and Residence Life Office. During the Intersemester Break, students requesting to stay on campus must have a Daemen related reason to occupy their room (classes or athletics). Students are NOT permitted to reside in their rooms while the University is officially closed in December with the exception of International Students, residents of building 71 and Athletes. Students who are permitted to remain on campus do so at no additional cost as long as they have followed the registration process outlined by the Housing and Residence Life Office. If a student is found residing in the halls during the break period, fails to register by the predetermined deadline, and/or has not been granted permission from the Office of Housing and Residence Life, they will be assessed a $25 per day fee for the vacation period and have the incident referred to follow-up via the Student Code of Conduct. Students residing in off-site housing at Collegiate Village may occupy those spaces during the breaks, if permitted by Collegiate Village policy, but must vacate during the Summer months. Collegiate Village policies subject to change.
The Office of Housing and Residence Life reserves the right to remove any item from the residential facilities, including students’ apartments that are either prohibited by university policy or compromises student health or safety. Residents will be held accountable through the conduct process and the item in question may or may not be returned to the student.
The University reserves the right to change room or hall assignments, to relocate individuals, or groups of individuals to eliminate a disruptive environment or to consolidate vacancies or to accommodate public health regulations. When a vacancy occurs, the University reserves the right to show the room and assign a new occupant with little warning to current residents.
Residents agree to pay for damages, for missing property, and equipment and any unnecessary cleaning and service costs caused by them. Residents will also be billed for damage to or within the residence hall beyond normal wear and tear based on the current cost of labor and materials. Such charges must be paid upon receipt of the bill. If two or more students occupy the same room and individual responsibility for extra-cleaning, damage or loss in the room cannot be ascertained, charges will be assessed and divided equally between the residents of the room. Residents share in the responsibility for the condition of the common areas within their assigned residence hall. Students may be assessed fees for damage or missing property to common areas beyond normal wear and tear or property loss that cannot be attributed to any particular individual. The total costs for damage to the common areas will be divided among everyone who resides in the building. Where it can be shown that an identifiable person caused particular damage, the cost of that damage will be charged exclusively to the responsible individual(s). These charges must be paid to the University in accordance with the established billing schedule. Persons found damaging University property will be subject to disciplinary action. An appeal concerning damage billing must be received by the Housing & Residence Life Office in writing within 30 days of billing date.
The Residence Life program strives to provide a positive educational living experience for resident students. All resident students are expected to comply with established standards of living listed in their Residence Hall Agreement. Rooms are furnished with beds, desks, chairs, and dressers. The standards of living include, but are not limited to:
- Maintaining adequate standards of personal hygiene or room cleanliness such that it does not interfere with the general comfort, safety, security, health or welfare of roommates, suitemates, or the larger residence hall community.
- No intentional effort to force a roommate/suitemate to move out of the room or apartment.
Resident students are responsible for any damage or excessive cleaning that is required. Damage will be assessed for cost of repairs or replacement, and charges will be assigned as follows:
Room and Apartment Damage
- To any individual who accepts responsibility or is found to be responsible for the damage.
- To all occupants of a room/apartment where the damage was done and direct responsibility cannot be determined.
- Damage shall be classified as either accidental or malicious.
- Accidental damage is damage occurring through unintentional happenings. Restitution will be assessed for accidental damage.
- Malicious damage is disruptive behavior resulting in damage. Disciplinary action will be taken and restitution assessed to students involved in malicious damage. Repeated occurrences of malicious damage by an individual or a group of individuals will be investigated to determine whether further disciplinary measures are warranted, including dismissal from University housing and/or the University.
- Each residential student will have the opportunity to appeal assessed damages to the Director of Housing and Residence Life by a specific deadline. Should the appeal be denied, the student is held responsible for the damage.
Common Area Damage
- Common areas are defined as any space other than individual student rooms, i.e., bathrooms, hallways, stairwells, lounges, elevators, lobby areas, etc.
- In common areas where excessive damage occurs and responsibility is not determined, it may be necessary to hold responsible all occupants of the section, apartment floor or building, where the damage occurred.
- Individuals held accountable for damage to a common area will be held financially responsible and will be billed by the Office of Student Accounts, upon request of the Office of Housing & Residence Life.
Students responsible for malicious damage to common areas will not only be billed for the damage, but disciplinary action may also be taken.
Residents assigned to a space that has unoccupied beds or bedrooms should expect another student to be assigned to these spaces at any time. Notification of a new roommate will be sent to students when possible; however, this is not always the case. Residents should not utilize unoccupied beds, furniture or space so that it will be available to an incoming student at any time. All unoccupied spaces should be kept accessible and clean.
Any person who is responsible for a fire in any facility; interfering with fire officials; interfering or tampering with a fire alarm or safety equipment; or creating false alarms will be subject to University disciplinary action, monetary fines and/or civil action. This includes covering a smoke detector in any way, for any reason, or hanging anything from the sprinklers/smoke detectors.
All residents are required to participate in fire drills. Evacuation of the building by all residents is required immediately after the fire alarm sounds. Any person who discovers a fire should immediately call for assistance by dialing 911 and sharing the location of the fire, followed by calling Daemen Campus Safety at 716-839-SAFE (7233). The storage of explosives or flammable substances within any residence hall is strictly prohibited. In addition, the use of other flaming articles, including candles, burned wicks, and incense, is prohibited. Halogen lamps are also prohibited.
Failure to abide by the above fire safety guidelines may result in disciplinary action through Daemen University and/or the New York State Fire Marshall.
On the first Monday of every month, RAs will host a floor meeting which information will be communicated about Campus Life, policies and upcoming deadlines. It is the resident’s responsibility to ensure they are in attendance or are informed about missed information.
All of the furniture and appliances provided by the University remain the property of the University throughout the resident’s occupancy. The resident may not remove any University-owned furniture or appliances from the apartment. The resident may not remove any University-owned items from the common spaces within the residence hall. Residents are not permitted to build lofts or adjust University furniture into an unsafe position. Failure to abide by the above restrictions may result in disciplinary action. Any furniture brought into the halls that is deemed a health hazard, as defined by the Director of Housing and Residence Life, is subject to removal.
The University provides mattress encasements specifically designed to prevent the spread of common insect infestation. Students are required to keep the mattress encasement on their mattress at all times. Removal of the mattress encasement may subject the student to a fine and restitution charges.
The Office of Housing and Residence Life permits non-first year students of any gender to room with one another in a campus apartment, provided as it is in the same apartment but that those students keep separate bedrooms. The University will NOT assign students from opposite genders to the same apartment. Rather, those students who are interested in this living arrangement must request this option during housing sign-ups. All residents of the apartment must agree to the arrangement in writing and sign an additional “Gender Inclusive Housing” addendum.
Residents are responsible for the actions of their guests at all times. A guest is defined as any person not assigned to the resident host’s room. Resident hosts may not have more than two (2) guests, both of which must be over the age of 16. Each guest is required to have photo identification on them at all times. It is the responsibility of the host to inform the guest of the photo ID requirement. Acceptable forms of photo ID include: driver’s license, non-driver’s ID, school ID, or passport. No other forms of ID will be accepted. Guests without ID will not be allowed access into the residence hall, except in emergencies. (See emergency ID section.) Resident hosts must escort their guest(s) at all times within the building, including when they exit the building.
A resident must get roommate approval before hosting a guest on campus. All guests to a room are subject to the agreement of all room residents. The presence of guests must not restrict free access for assigned residents to all common spaces and any private space they may have or create any situation that infringes on the need of roommates to remain undisturbed. Students may not sign in or sign out guest(s) for other residential students. Daemen University students, in the role of guest or host, are responsible for properly following sign in procedures.
Residents are permitted to have overnight guests in accordance with the above-mentioned policy. However, cohabitation is not permitted and is defined at the discretion of the Director of Housing and Residence Life. Residents who have guests that are deemed to be cohabitating, or are causing a disruption to the community, will be asked to have their guest leave immediately. In general, students’ guests are not allowed to stay more than 2 nights during the course of any 7-day period.
The Director of Housing and Residence Life, (or designee), may ask anyone to leave if it infringes of the rights of any other residents, or creates a disruption to the community. In those instances, the host will be subject to review under the Daemen University Code of Conduct.
Residents are responsible for keeping their apartment in a safe and healthy condition. The Office of Housing and Residence Life will perform regular inspections of the resident’s apartment to ensure compliance with University standards of health and safe living practices. The dates and approximate times of these inspections will be communicated to residents at least 48 hours in advance and will be conducted by two (2) staff members from Student Life. Violation of policies found will be documented and addressed through the conduct review process.
Students are expected to abide by all the terms as outlined in the Housing Agreement that they signed upon the start of the year. The University's acceptance of this agreement, however, does not guarantee an assignment. Students are requesting an assignment within the residence halls and not for any specific designated space. The University will not discriminate in room or hall assignment on the basis of race, color, religion, national origin, ancestry, sexual orientation, age, disability, and any other status protected under federal or New York State anti-discrimination law. Daemen University recognizes and appreciates the educational value of diversity and does not consider ethnicity to be acceptable grounds for honoring room change requests.
Students must re-apply for housing each year through the housing lottery selection process. Applying for the housing lottery and selection process does not guarantee a room for the next academic year. Assignments will be based on room availability. Returning residents will be given the opportunity to select rooms for the upcoming academic year, in accordance with the procedure published and posted by the Office of Housing and Residence Life. Failure to honor assignment preferences will not void this agreement.
The Housing Agreement is a binding document and cannot be broken without documented hardship and approval from the Director of Housing and Residence Life (or designee).
All residents must have a valid, University-issued ID card in order to gain access to the residence halls. The resident may not intentionally provide another person their ID card for the purpose of that other individual gaining access to the residence hall. Failure to abide by the above policies may result in disciplinary action.
In the case that the resident is no longer in possession of the apartment key, the lock mechanism for the apartment door will be reprogrammed for security reasons. The resident will be charged for this replacement. Failure to return the apartment key upon check-out will require the lock mechanism for the apartment door to be replaced for security reasons and students to be financially charged accordingly.
Laundry machines are available within each residential building at no charge. Students who have any concerns or problems with the laundry machines, should complete a work order through your MyDaemen.
The lounges are for use by residential students and their guests only. Students are not permitted to sleep or conduct inappropriate behavior in the lounges, nor should they complete projects whose materials have a potential for property damage. The furniture in the lounges must stay in the lounges and is not permitted within other areas of the residence hall including individual rooms.
Residents are responsible for completing a work order through their MyDaemen for repairs needed to their residence hall assignment. In emergency situations, residents should notify the On-Duty RA or Campus Safety to contact Maintenance on their behalf. Residents are responsible for reporting pest concerns immediately so as to prevent further spread. Pest Control services are on site once a month to address reported concerns.
It is the responsibility of residents to maintain reasonable conditions for studying. The right of a student to a reasonable environment to study precedes any other privileges, and excessive noise is a violation of such right. Noise that emanates from the residence halls and disturbs classrooms, other residence halls, and University activities is prohibited. Musical instruments may only be played in student rooms in accordance with courtesy hours. Stereo speakers may not be placed in residence hall windows or in positions to amplify sound to the outdoors. Bass/subwoofer speakers are prohibited. The use of earphones with stereo equipment is strongly encouraged.
While quiet hours are from 11:00pm–8:00am on weeknights (Sunday-Wednesday) and 12:00am–8:00am on weekends (Thursday-Saturday), it is important to note that courtesy hours are in effect 24 hours a day. Failure to respond to a reasonable request, made from anyone, to lower noise volume is a violation of courtesy hours. During final examinations, 24 hour quiet hours are in effect as posted, and a student responsible for noise which emanates from a room or in a hallway in violation of this policy is subject to disciplinary action. Violations of quiet hours may result in room/hall reassignments or other appropriate disciplinary action.
One day prior to final exams beginning, 24 hour quiet hours will go into effect until hall closing. During this time, all noise should be contained to the residence hall room.
Acceptance of the room key constitutes occupancy. If a resident’s eligibility status changes during the length of the Housing Agreement, the resident is expected to move out of the residence halls within forty-eight (48) hours. If an extension is required, the resident must submit the request in writing to the Office of Housing and Residence Life. Graduating seniors participating in University commencement ceremonies will be allowed to remain in the residence halls until 10am the day after commencement.
Upon moving into or out of a room each resident must complete a Room Condition Form (RCF) through their Resident Assistant. By submitting the RCF, the student is attesting that it is an accurate and complete record of the contents and condition of the assigned room. This inventory will assist in the assessment of check-out and damage charges, if necessary.
Early check-ins for non-Daemen-related purposes (academic, athletic, or programmatic) are approved at the discretion of the Director of Housing and Residence Life and will result in a $25/day early check-in fee.
In order to check out of an assigned space in University housing, the resident must remove all personal belongings and trash as well as make a reasonable attempt to clean the room/apartment. Personal belongings remaining in the apartment following check-out will be removed and discarded by the University at a cost to the resident.
Failure to check-out appropriately may result in a $25 improper check-out fee. Failure to return room key(s) within 48 hours of check-out will result in keys being considered lost and the student will be charged accordingly.
The University is not responsible for loss or damage of personal property in the residence halls. Students are encouraged to purchase private insurance and/or to obtain personal lockboxes. In addition, students should refrain from keeping cash and/or expensive items in their residence hall apartment. Students should keep their apartment doors locked whenever they are not present. Should residents choose to purchase items in partnership with each other, the Housing and Residence Life Office will not enforce the division of property should a disagreement arise.
Pets of any kind are not permitted in the residence halls, except for fish. The maximum size for an aquarium is 5 gallons (one per apartment). Failure to abide by the above restriction will result in a $25.00 fine for each day the pet remains in the residence hall. Students requesting permission to keep a service animal as an accommodation of their disability must do so through the Office of Disability Services, (716) 839-8228.
Students may not participate in any physical activity or recreation inside the residence halls that poses a threat to the safety of other students or to the facility itself. These activities include, but are not limited to: skateboarding, roller-blading, roller-skating, bike riding, and throwing objects. Failure to abide by the above prohibitions may result in disciplinary action.
All signs, either from students or from outside vendors, must have prior approval from the Office of Housing and Residence Life to be posted and/or hung in or around residential facilities. Approved signs, posters and advertisements will be given to RAs to be hung throughout the building accordingly. Students who do not live in a respective building are not permitted to roam freely hanging up posters. Signs that have not been approved or are placed in an inappropriate location may be moved or taken down. Please use ONLY masking tape or 3M products to post signs. Signs and posters may not be hung on interior and exterior entrances and exits, in stairwells, or in elevators.
For safety and security reasons, residents may not access the following areas of any residence hall:
- Roof and/or terraces;
- Fire-escapes and/or stairwell except for exit due to fire or other emergency.
The following are prohibited for use and/or possession in the residence halls. This is not a comprehensive list. Any other item that is deemed unsafe or inappropriate for residential living may be considered prohibited, at the discretion of the Director of Housing and Residence Life.
- Air Conditioners (not issued and installed by the University)
- Alcohol/Drug Paraphernalia
- Candles (including those for decoration)
- Coffee/Keurig machines without an on/off switch
- Curtains that are not flame retardant
- Extension cords
- Flammable decorations
- Grills (including George Foreman and other like materials)
- Halogen lamps
- Live Christmas trees or artificial trees over 3 feet in height
- Microwave and/or Toaster ovens
- Open flames of any kind
- Pets (other than fish in a 5 gallon tank or less)
- Refrigerators (large). Students may have up to 2.4 cu ft of refrigerator, per person, per apartment/room. Please note, each room in Canavan Hall is equipped with a microfridge.
- Space heaters
- Tapestry that covers more than 50% of the wall and is not flame retardant
- Tattoo equipment
- Weapons (as defined in this Handbook further in this section)
- Wifi enhancement devices
Residents may not be involved in defenestration, the act of causing an object to fall out of a window. This includes, but is not limited to trash, ashes, cigarette butts or other items or fluids. Students found responsible for violating this policy may be relocated to another residence hall, or removed from campus housing, immediately. Students will be responsible for any damage caused to University or private property damaged in the act of defenestrating. Other sanctions may apply as well, based on the nature of the incident.
All first-time, full-time students who reside outside of a 30-mile radius from campus are required to live in on-campus housing during their first two (2) years at Daemen University (four consecutive semesters total) unless commuting from home and residing with a parent(s) or legal guardian(s). Incoming transfer students who have been enrolled for four (4) previous semesters of full-time study elsewhere or are over age 23 prior to the start of the semester for which they are enrolling will be able to request exemption from this policy.
Daemen University respects each student's right to privacy and is committed to protecting this right. However, University officials including, but not limited to, Residence Life, Campus Safety, and Maintenance, may enter a student room when they have reason to believe that the health or safety of residents and/or residential space is in jeopardy or a University policy is being violated. Generally, residents are responsible for the care and cleaning of their assigned room and surrounding areas, as well as for maintaining health and safety standards. Failure to do so could result in fines and/or removal from housing.
All residence hall rooms are subject to inspection, as deemed necessary, by hall staff for safety, security, and health concerns at least twice during the semester and before hall closings prior to breaks, for which students will receive adequate notice. While Residence Life staff will not conduct a room search during an inspection, they may open cabinets or closets to find fire equipment and/or locate safety hazards. If, in the course of doing so, they locate an item or items that are banned via this Handbook or Residence Life policies, that item(s) will be confiscated via Campus Safety and the issue will be addressed as outlined in the Student Code of Conduct. Maintenance may also enter rooms to perform necessary repairs, as needed.
Permission of the resident to enter a room is suggested by procedure but NOT required and, while University personnel will attempt to have the room resident(s) present when entering a room, this may not always be possible.
If the staff person has reason to believe that some condition exists that constitutes a threat to the safety or well-being of the occupants of the building or the campus, or that a probable violation of University policy or State or Federal Law is occurring or has occurred, a cursory search of student rooms may be done. A cursory search of a room includes viewing everything that is in plain sight. At the discretion of the Office of the Dean of Students, or designee, a student’s room may be searched thoroughly.
A room search will only be conducted when authorized by one of the following people:
- Vice President for Strategic Initiatives
- Dean of Students
- Assistant Dean for Campus Safety and Operations
- Director of Housing and Residence Life
- Director of Campus Safety
Students do not have to be present for the search, but University personnel will make a good faith effort to contact the student and provide them with written documentation of search authorization either at the time of the search or the next business day. During the search, the student may be required to open any locked trunks, suitcases, etc. If the student is not present, any item in the room, including purses, trunks, etc, may be searched. The University will take due care to ensure proper handling of student’s belongings, but are not liable for damage or clean up as a result of a room search. Any paraphernalia confiscated during the search that violates State or Federal law will be turned over to Amherst Police Department to address according to law.
All first-year students, during the first floor meeting will complete a Roommate Agreement. While not bound by policy, it is important that it is completed and returned to the RA to ensure roommates are able to communicate the type of living arrangement in which they are comfortable.
Daemen University is a Tobacco Free Campus and therefore, smoking is prohibited at all times on campus grounds. Campus grounds include all Daemen owned property including the Academic and Wellness Center, and property along Getzville Road and Campus Drive, as well as all residence hall rooms, apartments, and common areas.
Any used cigarettes, ashtrays, smoking paraphernalia, and/or ashes will be considered a violation of the smoking policy. Smoking is, in part, defined as carrying or holding of any lit or ignited pipe, cigar, cigarette, electronic cigarette, or any other lit or battery operated smoking equipment or device.
No solicitation is permitted in or around the residence halls.
Students who wish to request housing accommodations or adjustments due to a disability must contact the Office of Disability Services at 716-839-8228. For more information, please refer to the following website daemen.edu/disability. Note that in order to receive full consideration, requests for changes to housing or meal assignment must be received before the add/drop deadline of any given semester.
Students who are assigned to temporary or overflow spaces, which include area hotels, will be required to relocate to a permanent space once one is available. Students will be kept informed of their status and be given instructions with regards to moving and vacating temporary spaces.
Students are not permitted to have weapons on campus including, but not limited to, firearms of any kind, kung fu sticks, shuriken, switchblades, gravity blades, machetes, or knives (other than eating utensils), cap guns, ammunition and explosives (or explosive chemicals), among other dangerous weapons or substances. Students found to be in possession of such weapons or substances are subject to sanctions ranging up to expulsion from the University. Weapons used as props, whether real or otherwise, are not permitted in the residence halls.