Registered Student Organization Budgets
Daemen University does NOT PERMIT registered student organizations to establish or maintain banking or checking accounts off campus. The University regularly establishes an on-campus account in the Business Office for each newly recognized student organization. These accounts should be used regularly for depositing any and all revenues collected by the organization, and the Business Office’s check requisition system needs to be used for any and all disbursement of funds out of these accounts. Contact the Student Activities Office for information on and/or questions regarding policies and procedures for these accounts. Each fall, when student organizations submit their roster of officers and members, the Student Activities Office transfers an initial supplemental funding amount into the club account. This is intended to help with funding small group activities and other expenses the group may have (e.g., meeting refreshments, trip expenses, uniforms/apparel, etc.). Supplemental funding is available through the Student Government Association Funding Request process for campus wide programming. All student organizations can make purchases with their student organization budget by completing the Student Organization Purchase Request Form.
Submitting Receipts/Cash Advances
Occasionally, the Student Activities Office will requisition a check to forward cash to a registered student organization member for the purchase of decorations, supplies, etc. needed for student activities. In these instances, we request that receipts and change be returned to the Student Activities Office within 48 hours of the purchase. The total of cash re-deposited and purchase receipts submitted need to equal the amount forwarded, for the University’s annual audit. Failure by a student officer to submit a balance of cash and receipts for cash forwarded will result in both the student’s personal account being charged for the amount borrowed and the loss of future privileges to obtain a cash advance. Note: All receipts must be itemized.
Reimbursement
Occasionally, the Student Activities Office will requisition a check as reimbursement for materials purchased by registered student organization members for various student activities. In these instances, your purchases should receive approval by the Student Activities Office prior to purchasing. Receipts should be brought to the Student Activities Office to begin the reimbursement process. Daemen University does not reimburse for sales tax, so please go to the Student Activities Office to obtain a tax exempt form for all purchases.
SGA Funding Requests
The Student Government Association has a digital funding request form for student organizations to use when requesting funding for an event or activity. The Student Government Association does not generally fund the more narrowly focused activities of an individual registered student organization (refreshments for meetings, apparel, outings), but may fund activities of interest and accessibility to the wider Daemen community. Generally, registered student organizations should plan a minimum of two (2) weeks of lead time when submitting SGA Funding Requests. More time may be required for large-scale events, off-campus events, and conferences. Decisions for these requests are made at SGA Open Meetings.