Summary of Employee Benefits
Daemen College proudly offers a comprehensive employee benefits package including medical, dental, vision and voluntary life insurances; retirement plan; tuition benefits; disability and group travel accident insurances; vacation, sick and personal time. Please refer to the following summary for a description of benefits.
- 2021-2022 Daemen College Summary of Employee Benefits - WNY
- This summary provides a brief overview and the cost per pay period (over 24 pays) of the Health, Dental, and Vision benefits)
- 2021-2022 Daemen College Summary of Employee Benefits - BROOKLYN
- Benefits Summary Overview - Video
- Employee Benefits - Contacts (Vendor member services numbers and websites)
- 2020-2021 IRS Limits for HSA, FSA, & 403B
- Wrap Plan Document & SPD for Health and Welfare Plans
Secure Form Portal- Upload
Please use this form portal to safely and securely upload any benefit, new hire, banking, etc. documents you need to submit to the Employee Engagement Office: Secure Form Portal
*Click on the PDF fillable form link you wish to submit to the secure portal for processing, select download or save as (right click your mouse) and save this form to a folder on your computer. Once the form is saved/downloaded on your computer, close the form. Open the form you saved on your computer, complete the form and save it again.
Once you upload your form via the portal, please email the firstname.lastname@example.org to let us know the form has been submitted.
“A Healthier U” Univera Wellness Step Program for 2021-2022
Daemen College has elected to continue with a 2 step platform this year with Univera.
These steps need to be completed if you are currently enrolled in a Univera health insurance plan through Daemen. Employees who voluntarily participate and complete the steps within the required time frame will be exempt from the premium differential. Those who choose not to participate and complete the wellness program steps will see an increase to their monthly contribution ($50/single, $100/family) for the remainder of the plan year beginning with their first paycheck in January. Failure to complete both steps by October 31,2021 will result in a premium differential starting January 1st, 2022.
*Please Note: New hires with a benefits start date after 6/1/2021 are exempt from this years program.
The steps for participation with Univera are different this year due to limitations with the current pandemic:
Step 1 - Watch the 'Making the Most of your Health Plan' Webinar - Due October 31st, 2021
Participants must watch the 'Making the Most of your Health Plan' webinar and complete the corresponding Google Forms quiz in order to be marked as complete for step 1.
How to access the Step 1 webinar:
- Click on the 'Making the Most of your Health Plan' hyperlink below.
- Participants will be redirected to CenturyLink and will be prompted to enter name, email and company.
- Once the three required fields have been entered, click 'submit'.
- Once submitted, the pre-recorded webinar will appear and is ready to view.
Please note: This webinar is no longer compatible with Internet Explorer. Please ensure you are using Chrome or Microsoft Edge when accessing the webinar.
Step 1 webinar and corresponding google quiz:
Please ensure you are using Chrome or Microsoft Edge when accessing the webinar.
Step 2 - Watch TWO webinars - Due October 31st, 2021
To complete the second step of Healthier U Program, participants must watch TWO pre-recorded webinars and complete the corresponding Google Forms quiz, but are welcomed to attend more!
All webinars have been recorded for your convenience! There are no live Webinars to attend.
How to complete Step 2:
1. Watch at least two of the prerecorded webinars.
2. Complete the corresponding Google Form Quiz.
Once both quizzes have been fully submitted, you will have completed Step 2.
*Please note: You must complete the corresponding Google Form Quizzes in order to be marked as completed for Step 2.
Step 2 Webinars and Corresponding Google Form Quizzes:
- Avoiding Processed Foods - Google Form Quiz
- Learn about the impact of consuming processed foods and how to make a change!
- Sleep Matters - Google Form Quiz
- Learn how the importance of sleep and great tips for living a healthy lifestyle!
- Healthy Eating on the Run - Google Form Quiz
- Learn tips and tricks for eating healthy with a busy lifestyle!
- Body Image - Google Form Quiz
- Learn the importance of body image and wellbeing!
As a reminder, Steps 1 & 2 must be completed by October 31, 2021 in order to avoid a premium differential.
Individuals who chose not to complete the steps within the required time frame will see an increase to their monthly contribution ($50/single, $100/family) for the remainder of the plan year beginning with the first paycheck in January 2022.
Should you have any additional questions or concerns, please don't hesitate to reach out to the Office of Employee Engagement (DS 126) or call ext. 8325.
Service line is 800-499-1275
Univera offers two plans:
- Univera Signature CoPay1 plan
- Univera Signature Deductible 3
- Univera PPO Signature Copay 1 Summary
- Univera PPO Signature Deductible 3 Summary
- Univera Plan Details
- Univera Member Guidebook
- Pharmacy Formulary
- The Drug List that should be used is – 3-Tier Formulary https://provider.univerahealthcare.com/policies/prescriptions/formularies
- Prescription Drug Coverage Flyer
- Univera Health Insurance Enrollment Form (Fillable PDF)
How to find Doctors & Facilities:
- Click on the Start Search under the I’m a Guest section.
- Once on the next page, in the upper right corner click on the ALL PLANs button.
- Click on Find a different plan
- Click on Univera PPO/PPO HSA and Signature PPO
Domestic Partnership Requirements:
Tools & Resources:
- How to Register for a Univera Account Online
- Univera Mobile App
- WellFrame Mobile App
- Online Resources
- Making the Most of Your Health Plan Webinars
- Map – WNY Network Access
- List of participating counties:
- EXCELLUS: Monroe; Wayne; Livingston; Seneca; Yates; Ontario; Steuben; Schuyler; Chemung; Tioga; Tompkins; Cortland; Broome; Cayuga; Onondaga; Oswego; Chenango; Madison; Delaware; Otsego; Herkimer; Montgomery; Fulton; Oneida; Lewis; Hamilton; Essex; Clinton; Franklin; St. Lawrence; and Jefferson.
- UNIVERA: Allegany; Cattaraugus; Chautauqua; Erie; Genesee; Niagara; Orleans; Wyoming.
- List of participating counties:
Mail Order Prescriptions:
Nationwide Network Benefits:
Are you or a dependent going to be out of the WNY area for school or travel? Univera Can Help You Find The Provider Of Your Choice Call 1 (800) 678-7427 Monday through Friday from 8 a.m. to 8 p.m. (Eastern Standard Time) and identify yourself as a Univera Healthcare member accessing the PHCS Healthy Directions and MultiPlan Networks.
You may also contact Patricia Brooker directly at email@example.com.
Health insurers are no longer required to mail Form 1095-B to their members. If you do want a copy of your Form 1095-B for your records, however, Univera Healthcare is providing four different methods for you to do so:
- Download or Print a Form 1095-B (Recommended)
- Request a Form 1095-B by Email
- Request a Form 1095-B by mail
- Call 1-877-889-7182 to obtain a Form 1095-B
For more information on the different methods to retrieve your 1095-B form visit: https://www.univerahealthcare.com/form-1095-b
MetLife Website: http://www.metlife.com/mybenefits
Please click on the link below to find a participating dentist near you. Use the PDP Plus Option: https://www.metlife.com/
Customer Service: (800) GET-MET8 or (800) 438-6388 ~ Reps are available 8 am - 11 pm EST
Plan#: 5958869 PDP Plus
The dental insurance will be available through Metlife Insurance. This is an insurance plan that provides group-plan discounts but it is an optional program. Coverage for major dental services and orthodontia for children under the age of 19 is included in the plan. There is a modest cost to employees for this benefit.
*Employees who are enrolled in the dental plan through MetLife do receive a 20% discount on vision. The discount is an added benefit to the dental coverage.
If you are not making any changes to your Dental benefits, you are not required to complete a new enrollment form.
- MetLife Dental Enrollment Form (Fillable PDF)
- MetLife Card
- MetLife does not administer cards, this flyer can be used in place of a card. Plan ID is the subscriber's SSN.
- MetLife Dental Benefit Summary
- MetLife - How to Use Your Dental Plan
- Find a Dental Provider
- Go to: https://www.metlife.com/
- Click 'Find a Dentist' at the top of the page next to the 'How can we help you?' square.
- Select 'PDP Plus'
- Enter the desired Zip Code, City or State' - All participating Dentist's in your area will appear.
- MetLife- Vision Access Discount Program
*Employees who are enrolled in the dental plan through MetLife do receive a 20% discount on vision. The discount is an added benefit to the dental coverage.
The college offers vision care insurance through VSP or Davis Vision which is administered by Guardian Life Insurance. This is an optional insurance program to which the college does not make contributions, but it is offered at a group-rate discount on premiums. There will be no increase in the cost of premiums in 2020.
Customer Service: (800) 541-7846
- Guardian Vision Enrollment Form (Fillable PDF)
- On page 2 of the Guardian Vision form, Option 1 is VSP and Option 2 is Davis.
- Guardian does not administer cards, these flyers can be used in place of a card. Plan ID is the subscriber's SSN.
- VSP and Davis Comparison - PP Slide
- VSP and Davis Vision Side by Side
- Comparing VSP Choice with Davis Vision Designer
- Guardian Vision Benefits Summary
- The difference in the vision plans is really in the network of providers. You can do a search of both networks and see which one your provider is in. VSP is more of the independent vision providers and Davis more of the “big box” stores. The website is www.guardiananytime.com
- Lincoln Life Insurance Enrollment Form (Fillable PDF)
- Lincoln Life Insurance Beneficiary Form (Fillable PDF)
- Lincoln Supplemental Life Insurance Summary
- Lincoln Evidence of Insurability (EOI) form (PDF)
Lincoln Website: http://www.LincolnFinancial.com
Phone: (800) 423-2765
Daemen Funded Lincoln Financial Life Insurance and AD&D:
- All full time employees working at least 30 hours per week are covered by a $50,000 Life Insurance Policy and Accidental Death and Dismemberment (AD&D) Insurance through Lincoln Life. This benefit is fully paid for by Daemen.
Voluntary/Supplemental Life Insurance Elections & Guaranteed Issue Limitations before EOI Form:
- Employee pays 100% of the cost for this benefit with a biweekly payroll deduction based on age and coverage amount chosen. This plan is administered through Lincoln Life.
- The Guaranteed Issue amount for new voluntary life insurance is $20,000 for employee only and newly elected spouse/child(ren) coverage is $10,000 during Open Enrollment. Any amount chosen over this will require you to complete an Evidence of Insurability form, which must be reviewed and approved by Lincoln before you are accepted for that insurance amount over the guaranteed issue amount.
- Enrolling over the Guaranteed Issue Amount this OE year? You MUST complete an Evidence of Insurability (EOI) form and submit it to Lincoln Life & Annuity Company of New York P.O. Box 2616, Omaha, NE 68114 by Friday, May 7th 2021. All Group Insurance questions and correspondence send to (phone: 800-423-2765) or (email: lfgenrollments@LFG.com).
- If you are already enrolled in Voluntary Life insurance (paying out of your biweekly paycheck) and would like to increase your coverage during Open Enrollment, the maximum an employee can increase for self is by $20,000, and $10,000 for spouse before an Evidence of Insurability would be required.
Health Savings Accounts (HSA)
LakeShore Savings HSA
Customer Service- Snyder branch phone number (716)898-2101
- HSA-Health Savings Account Informational Webinar 2021(PPT)
- HSA-Health Savings Account Informational Webinar 2021(PDF)
- Recorded Zoom 4/26/21 - HSA- Health Savings Account (mp4)
Our HSA provider is Lakeshore Savings Bank. All new participants in the Univera Signature Deductible 3 Plan are required to complete an application to open a new account for Health Savings in order to receive the quarterly employer contribution ($375/$750) in June, September, December and March.
All employees newly enrolled in the Signature Deductible 3 plan are REQUIRED to open a new HSA account with with Lakeshore Savings to receive the employer contribution ($1500/$3000 per plan year):
The following forms must be completed in full to create and open an HSA account with Lakeshore (for new enrollees).
- HSA Customer Verification Form (Fillable PDF)
- W-9 Form (TIN Certification for HSA) (Fillable PDF)
- ATM - Debit Card Request (HSA) (Fillable PDF)
- State's Driver's License or US Passport
- In order to open an account at Lake Shore Savings for the HSA and comply with the USA Patriot Act, employees will need to provide a copy of their state’s driver’s license or US passport. This is standard practice for all banks. Employees will need to provide a copy of their spouse’s driver’s license if planning of having a spouse as an authorized user/signer.
Sign up for Online Banking!
- Direct Link: https://web1.secureinternetbank.com/PBI_PBI1151/login/222371656
- Please select 'Checking' Account when signing up.
- You will need your account number in order to sign up. Please call Lakeshore Savings Customer service number at 716-898-2101 for assistance in obtaining this information.
If I choose to have additional HSA funds taken out as payroll deductions (pre-taxed), what do I need to complete?
- Employee HSA Payroll Deduction Form (Fillable PDF)
If I choose to transfer my previous HSA account balance at Health Equity (prior to 2020) to my newest account with Lakeshore Savings, what do I need to do?
You must complete an HSA Transfer Request form:
- HSA Transfer Request Form (Fillable PDF)
- This form will ask for the Health Equity Address and their account number.
- The Health Equity address is: Health Equity 15 W Scenic Pointe Dr. Ste 100 Draper, UT 84020
- Your HSA account number can be found on your Health Equity portal next to your name.
- If employees choose to transfer their account balance to Lakeshore (Health Equity Account Closure Form), they should request a check made out to - Lake Shore Savings Bank as the custodian for "Name".
- This form will ask for the Health Equity Address and their account number.
- HSA Disclosure Statement
- HSA 3505C
- Privacy Disclosure
- Tax Favored Account (TFA) Account Agreement
- Truth-In Savings- HSA information
- Funds Availability Policy
- HSA Information
- CARES ACT- HSA Supplement Updates
- HSA Accounts and Medicare
Flexible Spending Accounts (FSA)
Pro-Flex Administrators LLC
Customer service- local number is 716-633-2073. ProFlex Fax # 716-929-2013
The FSA provider will be ProFlex. If you are enrolling in the Univera Signature Copay 1 Plan and want to participate in a Flexible Spending Account, you will be required to complete a ProFlex enrollment application.
DOCUMENTS & FORMS:
- FSA ProFlex Enrollment Form (Fillable PDF)
- FSA DC Plan Document
- ProFlex FSA Information for Enrollment
- Direct Deposit- Healthcare Claim Reimbursement Information
- FAQs for FSA
Employee Assistance Program
EAP administered through Lincoln and ComPsych
The employee assistance program can be reached 24 hours per day/seven days per week. Services include unlimited phone access to emotional, addiction and family related services; up to 5 sessions per person, per issue, per year. A variety of free support services are available at 1-833-475-0980 or at www.GuidanceResources.com (Username: LFGNY; Password: LFGNY1). This benefit is administered through Lincoln Life.
Effective 7/1/2021, NEW EAP information:
Or talk with a specialist at 833-475-0980
The EAP service allows up to 5 sessions with a counselor per person, per issue, per year. The following types of services are available through EAP:
- Marital/family problems
- Life Transitions
- Emotional wellness
- Parenting and child care resources and information
- Work life services include resource and information on a variety of services, such as:
- Child / Elderly search
- Vacation planning
- Event planning
- Pets and finding a pet sitter
- Memorial planning
All benefit eligible employees may participate in the Retirement Plan the first of the month following their date of hire. After one year of service, the college contributes 8% for all employees that contribute 5% on a pre-tax basis. Employees may join the plan immediately after hire with match if they have completed one year of full time service at another college or university in the twelve months prior to hire. The Teachers Insurance and Annuity Association (TIAA) administers this plan. * Twelve months of full-time service in higher education immediately prior to employment at Daemen will be counted towards the waiting period, as long as a letter from the previous college’s or university’s HR department is provided upon hire.
Local Branch Office: (716) 862-5910
General Inquiries: (800) 842-2733
Rates of Return, Allocation Changes, CREF transfers: (800) 842-2252
DOCUMENTS & FORMS:
- Retirement Contribution Enrollment/Salary Reduction Form 2022 (Fillable PDF)
- TIAA Online Enrollment Instructions
- Summary Plan Description- Retirement
- HEART Summary Material Modifications
- Roth Contribution Option
- TIAA Security Authentication
- Summary Material Modification - Hardship Amendment
- Your Online Security Is Priority
- CARES Act
PLAN NOTICES & DISCLOSURES
- Plan and Investment Notice 01-21-2021
- Participant Communication Letter 04-03-2021
- Investment Change Announcement 2-15-2021
STAFF VACATION ACCRUAL
Daemen College provides full time employees with paid vacation time. Hours begin accruing with the first full two-week pay period and the employee may begin taking accrued time after three months of employment. Employees may accrue up to thirty days of vacation.
Full time hourly employees accrue two weeks vacation per year. Hourly vacation accrual increases to three weeks per year after five years of service and four weeks per year after ten years of service.
Full time salaried employees accrue four weeks vacation per year.
Days Off Work (Holidays):
Daemen College Administrative Offices closed; no classes
- Friday, 12/24/2021 through 1/2/2022 *(return to work 1/3/2022) Christmas/New Year
- Monday, 01/17/2022 Dr. Martin Luther King, Jr. Day
- Monday, 02/21/2022 President's Day
- Friday, 04/15/2022 & Monday, 4/18/2022 Spring Easter Holiday (Good Friday & Easter Monday)
- Monday, 5/30/2022 Memorial Day
- Monday, 6/20/2022 Juneteenth Day
- Monday, 7/4/2022 Independence Day (4th of July)
- Monday, 9/5/2022 Labor Day
- Monday, 10/10/2022 Indigenous People's Day
- Wednesday, 11/23/2022 (offices close at noon) Thanksgiving
- Thursday, 11/24/2022 & Friday,11/25/2022 Thanksgiving
There may be times when it becomes more advantageous for both the College and the employee to have the day AFTER Christmas and New Year’s off instead of the day before. In addition, the College may occasionally change the Holiday Schedule as circumstances require. When this occurs, you will be informed accordingly. The College typically closes during the week between Christmas and New Year’s. This will be announced during the Fall of each year. If the College closes, full time employees are excused from work with pay, with the exception of some essential staff.
Daemen Tuition Waiver Program
Full time employees are eligible for 100% tuition waiver for undergraduate classes at Daemen College the semester after hire. This benefit is also available to the employee's spouse/same sex domestic partner and dependent children.
100% tuition waiver for graduate level courses at Daemen College are available to full time employees and their spouse/same sex domestic partner. Dependent children of the employee are eligible for a 50% tuition waiver.
Tuition Exchange Scholarship Program (TE)
Tuition Exchange (TE) is a reciprocal scholarship opportunity for dependent children of full time employees after five years of service. Tuition Exchange is not an employee benefit nor is it a guaranteed scholarship opportunity. There are over 500 colleges and universities nationwide participating in the Tuition Exchange Program and scholarships are competitive.
- Application for Tuition Exchange
- Tuition Exchange Export Policy
- Tuition Exchange Participating Institutions
- Tuition Exchange, New Opportunities For Your Family - Brochure
- Tuition Exchange Information - Webinar
If you have questions, contact the Tuition Exchange headquarters at (301)-947-1827, or visit their website: https://telo.tuitionexchange.
CIC Tuition Exchange
The Council of Independent Colleges Tuition Exchange Program (CIC-TEP) is available to eligible full time employees and their dependents as defined by IRS regulations to apply for tuition benefits at a CIC participating school. CIC participating schools include over 400 schools nationwide. Charges covered by tuition remission are determined by the host institution, but generally cover full tuition. This program is available the semester after hire. Click on the link below for more information on how to apply:
- CIC Tuition Exchange Program Application Form
- CIC-TEP Scholarship Export Policy
- CIC Tuition Exchange Program Participating Institutions
For more information, visit the CIC Website: https://www.cic.edu/member-
If you have questions, contact the CIC director of membership services, at (202)-466-7230 or firstname.lastname@example.org
The federal Consolidated Omnibus Budget Reconciliation Act (COBRA) gives workers who work for employers with 20 or more employees and their families the right to continue to purchase group health insurance for limited periods of time when they would otherwise lose coverage due to certain events. Qualifying events include voluntary or involuntary job loss, reduction in hours, transition between jobs, death, divorce and other life events.
Qualified individuals may be required to pay up to 102% of the premium cost. The length of time that a person may have federal COBRA coverage depends on why the person is losing coverage and can be from 18 to 36 months.
Please click on the document below for more information on who qualifies, what is a qualifying event, and how long does COBRA last.
*Please note: You are only eligible elect continuation for current Benefit elections. New elections cannot be made with COBRA continuation.
Voluntary Life Insurance
Click on the links below for more information:
Turning 65, What You Need To Know - Video Resource
Medicare in 2021 Resource - Brochure
Medicare Insurance Information - Powerpoint Presentation by Lawley Insurance Brokers
Virtual Medicare Minute - Powerpoint Presentation Presented by the Medicare Rights Center
Medicare is the federal health insurance program for:
- People who are 65 or older
- Certain younger people with disabilities
- People with End-Stage Renal Disease (permanent kidney failure requiring dialysis or a transplant, sometimes called ESRD)
The different parts of Medicare help cover specific services:
- Medicare Part A (Hospital Insurance)
- Part A covers inpatient hospital stays, care in a skilled nursing facility, hospice care, and some home health care.
- Medicare Part B (Medical Insurance)
- Part B covers certain doctors' services, outpatient care, medical supplies, and preventive services.
- Medicare Part D (prescription drug coverage)
- Helps cover the cost of prescription drugs (including many recommended shots or vaccines).
Medicare Questions: contact April Romanowski, Benefits Consultant Individual and Senior Health with Lawley. (716)-572-6397 or email@example.com
Social Security benefits are provided to all employees of the College. The cost of these benefits is paid equally by the College and the employee. The employee’s share is deducted through a payroll deduction, with a matching share contributed by the College, as required by law. In brief, the Social Security Act provides benefits in the following five areas:
• Lump sum at death;
• Survivor payments;
• Disability income;
• Retirement income; and
• Medicare coverage.
For information concerning the benefits available under the Social Security Act, contact the local Social Security Office.
Social Security Administration
General: (800) 772-1213
TTY: (800) 325-0778
186 Exchange Street
Buffalo, NY 14204
1900 Ridge Road
West Seneca, NY 14224
RETIREE HEALTH INSURANCE *
Plan Description Monthly Cost Rates Valid January - December
Senior Blue 699 (HMO) Plan 28 $381.00
Senior Blue 699 (HMO) Plan 4 $459.00
*This benefit is available to employees who retire with 15 years of consecutive service. Single coverage is available only. You can cover a spouse by enrolling them in a single policy. You will be billed for (2) single policies when covering a spouse. BCBS Invoices for Senior Blue Plan are billed directly from BCBS to you.
Business Travel Accident Insurance (H3)
CHUBB Business Travel Insurance: https://www.chubb.com/us-en/individuals-families/products/travel.html
U.S or Canada Locations: 1 (800) 243-6124
International Locations: +1 (202) 659-7803
Identity Theft Protection: 1(866) 299-7277
DOCUMENTS & FORMS:
Amherst Federal Credit Union
Whether it’s a lifelong dream or a weekend getaway, Amherst Federal Credit Union offers a variety of great savings options to help you get there. Our deposit accounts let you earn competitive interest rates while keeping your money totally liquid so you can get to it when you need it. The National Credit Union Administration (NCUA) federally insures our credit union and each member’s deposits are backed by the full faith and credit of the United States Government to $250,000.
Become a Member
Become a member (and owner) by completing a brief membership form at the Amherst FCU office, 6470 Main Street, Suite 5, Amherst NY 14221. All you need is your photo ID & $6.00! Be sure to bring your most recent pay stubs to accompany your loan application.
An AFCU ATM is conveniently available at Daemen College in the Lobby of the Campus Athletics center near Lumsden Gym.
Lakeshore Savings Bank
4950 Main St, Snyder, NY 14226
Customer Service: 716-898-2101
At Lake Shore Savings, we pride ourselves on putting people first. Our focus will always remain on you and your personal financial goals. We’ve been serving the Western New York community for more than 127 years and look forward to working with you.
Become a Member
- Checking Account information and benefits - PDF
- Card Valet Mobile App - PDF
- Card Valet Mobile App Information - Trifold PDF
A Lakeshore Savings ATM is conveniently available at Daemen College in the AWC.
Airport Parking- The Parking Spot
Amherst Federal Credit Union
Lakeshore Savings Bank
Liberty Mutual Home, Auto, Life Insurance
Premiere Movie Passes are available for purchase at the discounted price of $9.00/ea in the HR Office. These tickets are valid for all films and showtimes, though surcharge fees may apply to IMAX, RPX, Large Format and 3D films. Passes do not expire.
Athletic Facility Use
- Use of the College’s Fitness Center, located in the Academic & Wellness Center, is open to employees for a discounted membership fee.
- Memberships are available for purchase online at https://daemenawcmemberships.totalcamps.com/.
- More information about Fitness Center facilities, hours and membership, please visit the Athletics department website: http://daemenwildcats.com/sports/2015/9/21/GEN_0921155459.aspx.
- Daily current newspapers are available in the café eating area at the entrance to the Research & Information Commons.
- The Library / RIC is a contemporary academic library offering the books, journals and media for teaching and learning at Daemen, but also for the information needs of staff. This includes a rotating collection of best-selling fiction accessed within the RIC, online access to the Buffalo News and The Chronicle of Higher Education found at https://libguides.daemen.
edu/newspapers and digital archives that include student newspapers, alumni publications and yearbooks found at https://digitalcommons. daemen.edu/archives/. Your Daemen ID card is your library card, no additional registration is required.
- Employees have access to all library resources including electronic and print books, periodicals and databases – which are available from the Library website: https://libguides.daemen.edu/home.
- Employees may borrow other library materials including Recreational Reading books at the Circulation Desk which is located in the Research & Information Commons. All materials are due at the end of the current academic semester, but we appreciate books returned as soon as possible. There are no late fees.
- Interlibrary loan is available to all employees. Submit requests on the Library website using the link titled “Interlibrary Loan.”
- Employees may borrow materials directly from almost any Western New York academic library via the AcademicShare program. Employees must show a valid Daemen College Employee ID Card at the institution from which they wish to borrow materials.
- The Bookstore, located on the ground floor of Duns Scotus Hall, is operated as a service to the entire College community.
- Merchandise for office use may be charged to your department upon approval of the department supervisor.
- An employee discount is given on select purchases made by employees upon presentation of your Daemen College Employee ID Card. More information about the DC Bookstore can be found on their website: https://daemen.bncollege.com/shop/daemen-college/home
Employee Sick Time Benefits
Employee Sick Time Information
Daemen provides paid sick time benefits to all employees according to their employment type. Please see tabs below for more details.
Full time salaried employees will receive paid sick leave in the case of an injury, illness, medical condition or any of the reasons covered by NYS Sick Leave listed above. Sick leave will be accrued at a rate of 3.5 hours per pay period to a maximum of 84 hours. Accrual starts on the employee’s date of hire and is awarded at the end of each pay period in which the employee works. Unused sick time will be rolled over to the next calendar year to a maximum of 84 hours. A maximum of 84 hours of sick time can be taken each year. Employees may take leave in quarter hour increments. Whenever possible, sick leave should be scheduled in advance with your supervisor.
Daemen provides full time hourly employees with paid sick/personal leave. Employees will accrue one hour of leave for every 30 hours worked to a maximum of 56 hours of paid leave each year. Accrual starts on an employee’s first day of employment and is awarded at the end of each pay period in which the employee works. Employees may carry over accrued, unused leave to the next calendar year to a maximum of 56 hours. A maximum of 56 hours can be taken each year. Full time employees may take leave in quarter hour increments. Sick/personal leave is paid at the employee’s regular rate of pay and does not count toward overtime. Whenever possible, sick/personal leave should be scheduled in advance with your supervisor. This leave time if used for personal reasons is not available to extend an employee’s vacation.
Daemen provides part time hourly employees with paid sick leave in accordance with the NYS Paid Sick Leave Law. Employees accrue one hour of sick leave for every 30 hours worked to a maximum of 56 hours of paid sick leave each year. Accrual starts on an employee’s first day of employment and is awarded at the end of each pay period in which the employee works. Part time employees may take leave in quarter hour increments. Employees may carry over accrued, unused sick leave to the next calendar year to a maximum of 56 hours. Sick leave is paid at the employee’s regular rate of pay and does not count toward overtime.
Daemen provides other employee categories, such as student employees, adjunct faculty and athletic coaches with paid sick leave in accordance with the NYS Paid Sick Leave Law. These part time employees accrue 1.35 hours of sick leave every biweekly pay period to a maximum of 35 hours of paid sick leave each year. Accrual starts on an employee’s first day of employment and is awarded at the end of each pay period in which they work. Employees may take leave in one hour increments. Employees may carry over accrued, unused sick leave to the next calendar year to a maximum of 56 hours. This policy applies to student workers, athletic coaches and adjunct faculty.
Student workers may not use paid sick leave hours to add time over and above their regular scheduled work week. Paid sick leave cannot be used to increase hours in a work week over the allowable threshold in accordance with their financial aid award. Paid sick time does not count toward overtime.
Employee Leave of Absence Information (FMLA, NYS PFL, Disability)
Leave of Absence Information
The Request For Leave of Absence Form must be completed and returned to the Employee Engagement Office (DS 126) or firstname.lastname@example.org at least 30 days prior to the start of the leave if the need is foreseeable based on an expected birth, placement for adoption or foster care, planned medical treatment for a serious health condition of the employee or of a family member, or the planned medical treatment for a serious injury or illness of a covered servicemember.
FMLA (Family Medical Leave Act):
The FMLA allows eligible employees to take up to 12 work weeks of unpaid leave during any 12-month period to care for a new child, care for a seriously ill family member, or recover from a serious illness. Each 12-month period is a “rolling” twelve (12) month period, which is measured backwards from the date an employee uses FMLA leave. In order to be eligible for FMLA leave, an employee must have worked for the employer for at least 12 months, have worked at least 1,250 hours over the past 12 months, and work for an employer with at least fifty employees. FMLA is to be taken concurrently with Short Term Disability, Paid Family Leave, etc.
Employees requesting FMLA leave must submit a completed Leave of Absence Form and Certification of Health Care Provider for the employee or family member as applicable to the Employee Engagement Office at least 30 days prior to the start of the leave if the need is foreseeable. When leave is not foreseeable, the employee must give notice as soon as practicable.
NYS PFL (Paid Family Leave Act):
The NYS Paid Family Leave Act allows employees who have worked 26 consecutive weeks as a full-time employee, or 175 days as a part-time employee over a 52 week period to be eligible for paid leave. This law covers new parents, family caregivers and military families with active duty deployment. Employees may be eligible to get paid time off for the following reasons:
- to bond with a newly-born, adopted or foster child;
- to care for a close relative with a serious health condition; or
- to assist when a family member is deployed abroad on active military service.
The law provides full job protection and continuation of health insurance coverage while you are on paid leave, however, you will be responsible for any premium payments you regularly make. Employees and employers are subject to a small payroll tax that funds this benefit, much like NYS Disability. See the chart below for details on the weeks of leave and benefit. You can take your Paid Family Leave all at one time or you can take it one day at a time, as needed.
|Year||Weeks of Leave||Benefit|
|2019||10 weeks||55% of employee's average weekly wage, up to 55%of statewide average weekly wage|
|2020||10 weeks||60% of employee's average weekly wage, up to 60%of statewide average weekly wage|
|2021||12 weeks||67% of employee's average weekly wage, up to 67%of statewide average weekly wage|
- Daemen College NYSPFL Policy
- NYSPFL Employee Fact Sheet
- NYSPFL Employee Statement of Rights
- Paid Family Leave Application (Part 1)
- NYSPFL Parent-Child Bonding Application
- NYSPFL Care for Family Member Application
- NYSPFL Military Application
- NYSPFL Self Covid Quarantine Application
- NYSPFL Minor Dependent Child Covid Quarantine Application
Disability (DBL) Coverage (Short & Long Term):
- Disability Claim Form - Standard Security
- Statement of Rights- NYS Disability Benefits
- DBL Employee Guide
NYS Short Term Disability
NYS disability benefits cover temporary and long term medical conditions that prevent you from working and earning an income. Disability benefits will pay up to 50% of your weekly income, but has a cap of $170 per week. Benefits begin on your eighth consecutive day out of work; the first 7 days is an unpaid waiting period. To supplement the income gap of the waiting week, hourly employees are able to use PTO and/or a combination of vacation time; salaried employees must use vacation time.
Through Daemen College, eligible employees are entitled to the benefit of 100% salary continuation during incapacitation within the 90 day guideline. Salary continuation is not to be granted until all necessary paperwork has been received by the Employee Engagement Department. Employees are eligible to maintain their benefits during their period of incapacitation during Short Term Disability.
Long Term Disability
Daemen provides a Long Term Disability Benefit to all full time employees who work 30 hours or more per week. This Plan is administered by Lincoln Financial and provides a replacement salary of 2/3 for the length of disability or normal retirement age, whichever is less. There is a 90 day elimination period before this benefit begins.
Maternity Leave is a combination of Short Term Disability, Paid Family Leave and FMLA with the discretion of your Physician. Paternity Leave is a combination of Paid Family Leave and FMLA with the discretion of your child's physician. Please contact our Benefits Coordinator to schedule an appointment to talk about your Leave of Absence options.
Time Off Benefits
Employee Time Off Request (Bereavement, Jury Duty, Vote)
Form to complete & submit to Employee Engagement: Employee Time Off Request
Death in Family: Full time employees are allowed time off with pay upon a death in the immediate family. In case of the death of father, mother, spouse, child, brother, sister, mother-in-law, or father-in-law, grandfather or grandmother, up to four days will be granted depending upon the circumstances of the case. Part-time, per diem and temporary employees are not eligible for this benefit.
Jury Duty: The College considers such duty an obligation and responsibility. Any Full Time or Limited Full Time
employee who is summoned for jury duty will be paid by the College for the duration of their jury duty
service. Employees must provide proper evidence as to jury service to the Employee Engagement
All other employees will receive jury service pay for the first three days of service as required by law.
Right to Vote: New York employers must provide employees with time off to vote in accordance with these state rules. If an employee does not have 4 consecutive hours at the beginning or end of their working shift when the polls open and close, they may take off up to 2 hours, without loss of pay, to allow them time to vote if they are a registered voter.
- Paid time off rules: Of the time taken off to vote, up to 2 hours may be taken without loss of pay. Time off to vote must be taken at the beginning or end of the person's work shift unless otherwise mutually agreed upon between the employee and employer.
- Advance notice requirements: An employee who needs time off to vote shall notify the employer no more than 10 or less than 2 working days before election day that time off is required.
- Amount of time off allowed: Of the time taken off to vote, up to 2 hours may be taken without loss of pay if you do not have 4 consecutive hours either from the opening of the polls to the beginning or your working shift, or between the end of your working shift and the closing of the polls.
- When time off not allowed: If an employee has 4 consecutive nonworking hours when the polls are open, the employee has sufficient time outside of work to vote.