Summary of Employee Benefits
Daemen College proudly offers a comprehensive employee benefits package including medical, dental, vision and voluntary life insurances; retirement plan; tuition benefits; disability and group travel accident insurances; vacation, sick and personal time. Please refer to the following summary for a description of benefits.
- 2020-2021 Daemen College Summary of Employee Benefits - WNY
- 2020-2021 Daemen College Summary of Employee Benefits - Brooklyn
- This summary provides a brief overview and the cost per pay period (over 24 pays) of the Health, Dental, and Vision benefits)
- Benefits Summary Overview - Video
- Employee Benefits - Contacts (Vendor member services numbers and websites)
- 2020-2021 IRS Limits for HSA, FSA, & 403B
- Wrap Plan Document & SPD for Health and Welfare Plans
“A Healthier U” Univera Wellness Step Program for 2020-2021
Daemen College has elected to continue with a 3 step platform this year with Univera.
These steps need to be completed if you are currently enrolled in a Univera health insurance plan through Daemen. Employees who voluntarily participate and complete the steps within the required time frame will be exempt from the premium differential. Those who choose not to participate and complete the wellness program steps will see an increase to their monthly contribution ($50/single, $100/family) for the remainder of the plan year beginning with their first paycheck in January. Failure to complete all three steps by November 30th, 2020 will result in a premium differential starting January 1st, 2021.
Premium Differential Rates - "A Healthier U" 2020-2021
*Please Note: New hires with a benefits start date after 6/1/2020 are exempt from this years program.
The steps for participation with Univera are different this year due to limitations with the current pandemic:
Step 1 - Register for Univera’s Telemedicine - Due Nov. 30th, 2020
➡ 4 Ways you can register with your Univera ID number:
- TEXT: UNIVERA to 635483
- APP: Download MDLIVE app
- VOICE: Call 1-866-914-8426 *Must mention Daemen employee with Univera ID number*
- WEB: Register/ Log in at UniveraHealthcare.com/Member *Must add Univera ID number for coverage*
Registered already?
➡ Congratulations! You have completed Step 1!
- If you have downloaded the telemedicine app, and followed the instructions online to set up your telemedicine account, you are all set with Step 1.
Step 2 - Register for Wellframe App - Due Nov. 30th, 2020
What is Wellframe?
Wellframe is a mobile app for your smartphone or tablet that connects you to your Univera Healthcare Member Care Management team. This mobile app will provide you with medication reminders, answers to everyday clinical questions, help finding a support group, set wellness goals, learn about a diagnosis, manage a condition and much more!
Free to all Univera Healthcare members, the Wellframe® app gives you access to Univera’s dedicated team of nurses, dietitians, and other health care professionals to help you get healthier on your schedule.
Members can register for Wellframe through the Wellframe App:
➡ Steps to register for the Wellframe App:
- Download the Wellframe app on smartphone or tablet
- Create New Account (Access Code: Univera)
If you DO NOT have a Smart Phone or tablet, you may register by calling Univera’s Management Care Number, 1-800-860-2619 between 8:00 AM and 4:30 PM, Monday through Friday. You must identify yourself as a Daemen Employee and have your Univera benefits card with you for the phone call. NOTE: You must make this call BEFORE 4:30 PM on November 30th to make the deadline, as registrations taken after 4:30 on November 30th are processed on the next business day.
Step 3 - Engage in a Healthier You- Attending a Wellness Webinar - due Nov. 30th, 2020
Unlike other years, Step 3 is required by all participating Univera members to complete by the due date, Nov. 30th.
Participants must attend one webinar and complete the corresponding Google Forms quiz, but are welcomed to attend more!
All webinars have been recorded for your convenience! There are no live Webinars to attend.
How to complete Step 3:
1. Watch at least one of the prerecorded Webinars.
2. Complete the corresponding Google Form Quiz.
Once the quiz has been fully submitted, you will have completed Step 3.
*Please note: You must complete the corresponding Google Form Quiz in order to be marked as having Step 3 complete.
Step 3 Webinars and Corresponding Google Form Quizzes:
1. Move More Feel Better - Webinar
- Move More Feel Better - Google Form Quiz
- Learn about how being more active on a daily basis can improve different aspects of your life!
2. The Low Stress Diet - Webinar
- The Low Stress Diet - Google Form Quiz
- Learn how diet impacts stress and great tips for living a healthy lifestyle!
- Back On Track - Google Form Quiz
- Learn about back health and how to manage/prevent back pain!
- Be Stressed Less - Google Form Quiz
- Learn different techniques for overcoming stress and anxiety!
Webinars presented by Univera to help employees learn more about Telemedicine & Wellframe and how to register:
- Telemed & Wellframe Webinar for Employees (16 minute pre-recorded video for you to watch anytime): Steps 1 & 2 Informational Webinar - MP4
- Once you watch the pre-recorded informational video, please complete this Google Form for verification you have watched it (this is not mandatory): Wellframe & Telemedicine Response Form
- Making the Most of your Health Plan Webinars: August 26th, September 30th, October 28th, November 25th and December 30th.
- All Making the Most of your Health Plan Webinars are scheduled on Wednesdays from 12:30 to 12:55pm (these are generic webinars not specific to Daemen). Members can call in at 1-855-852-7677
- Access Code: 2384263
- Here’s the recorded link. http://cc.callinfo.com/play?id=2te8xi
As a reminder, Steps 1, 2 & 3 must be completed by November 30, 2020 in order to avoid a premium differential.
Individuals who chose not to complete the steps within the required time frame will see an increase to their monthly contribution ($50/single, $100/family) for the remainder of the plan year beginning with the first paycheck in January 2021.
Should you have any additional questions or concerns, please don't hesitate to reach out to the Office of Employee Engagement (DS 126) or call ext. 8325.
Helpful Guides:
Secure Form Portal- Upload
Please use this form portal to safely and securely upload any benefit, new hire, banking, etc. documents you need to submit to the Employee Engagement Office: Secure Form Portal
*Click on the PDF fillable form link you wish to submit to the secure portal for processing, select download or save as (right click your mouse) and save this form to a folder on your computer. Once the form is saved/downloaded on your computer, close the form. Open the form you saved on your computer, complete the form and save it again.
Once you upload your form via the portal, please email the hr@daemen.edu to let us know the form has been submitted.
Univera Healthcare
Service line is 800-499-1275
Plan#: 00130563
Univera offers two plans:
- Univera Signature CoPay1 plan
- Univera Signature Deductible 3
- Univera Health Insurance Enrollment Form (Fillable PDF)
- Univera PPO Signature Copay 1 Summary
- Univera PPO Signature Deductible 3 Summary
- Univera Plan Details
- Univera Member Guidebook
- Pharmacy Formulary
- The Drug List that should be used is – 3-Tier Formulary https://provider.univerahealthcare.com/policies/prescriptions/formularies
- Prescription Drug Coverage Flyer
How to find Doctors & Facilities:
https://www.univerahealthcare.com/find-a-doctor/provider
- Click on the Start Search under the I’m a Guest section.
- Once on the next page, in the upper right corner click on the ALL PLANs button.
- Click on Find a different plan
- Click on Univera PPO/PPO HSA and Signature PPO
Domestic Partnership Requirements:
Wellness Information:
Tools & Resources:
- Mobile App
- Online Resources
- Making the Most of Your Health Plan Webinars
- Map – WNY Network Access
- List of participating counties:
- EXCELLUS: Monroe; Wayne; Livingston; Seneca; Yates; Ontario; Steuben; Schuyler; Chemung; Tioga; Tompkins; Cortland; Broome; Cayuga; Onondaga; Oswego; Chenango; Madison; Delaware; Otsego; Herkimer; Montgomery; Fulton; Oneida; Lewis; Hamilton; Essex; Clinton; Franklin; St. Lawrence; and Jefferson.
- UNIVERA: Allegany; Cattaraugus; Chautauqua; Erie; Genesee; Niagara; Orleans; Wyoming.
- List of participating counties:
Mail Order Prescriptions:
Nationwide Network Benefits:
Are you or a dependent going to be out of the WNY area for school or travel? Univera Can Help You Find The Provider Of Your Choice Call 1 (800) 678-7427 Monday through Friday from 8 a.m. to 8 p.m. (Eastern Standard Time) and identify yourself as a Univera Healthcare member accessing the PHCS Healthy Directions and MultiPlan Networks.
You may also contact Patricia Brooker directly at patricia.brooker@univerahealthcare.com.
Telemedicine:
Dental Insurance
MetLife Website: http://www.metlife.com/mybenefits
Please click on the link below to find a participating dentist near you. Use the PDP Plus Option: https://www.metlife.com/
Customer Service: (800) GET-MET8 or (800) 438-6388 ~ Reps are available 8 am - 11 pm EST
Plan#: 5958869 PDP Plus
The dental insurance will be available through Metlife Insurance. This is an insurance plan that provides group-plan discounts but it is an optional program. Coverage for major dental services and orthodontia for children under the age of 19 is included in the plan. There is a modest cost to employees for this benefit.
*Employees who are enrolled in the dental plan through MetLife do receive a 20% discount on vision. The discount is an added benefit to the dental coverage.
If you are not making any changes to your Dental benefits, you are not required to complete a new enrollment form.
- MetLife Dental Enrollment Form (Fillable PDF)
- MetLife Card
- MetLife does not administer cards, this flyer can be used in place of a card. Plan ID is the subscriber's SSN.
- MetLife Dental Benefit Summary
- MetLife - How to Use Your Dental Plan
- Find a Dental Provider
- MetLife- Vision Access Discount Program
Vision Insurance
*Employees who are enrolled in the dental plan through MetLife do receive a 20% discount on vision. The discount is an added benefit to the dental coverage.
The college offers vision care insurance through VSP or Davis Vision which is administered by Guardian Life Insurance. This is an optional insurance program to which the college does not make contributions, but it is offered at a group-rate discount on premiums. There will be no increase in the cost of premiums in 2020.
https://www.guardiananytime.com
Customer Service: (800) 541-7846
Plan#: 00324707
- Guardian Vision Enrollment Form (Fillable PDF)
- On page 2 of the Guardian Vision form, Option 1 is VSP and Option 2 is Davis.
- Guardian does not administer cards, these flyers can be used in place of a card. Plan ID is the subscriber's SSN.
- VSP and Davis Vision Side by Side
- Comparing VSP Choice with Davis Vision Designer
- Guardian Vision Benefits Summary
- The difference in the vision plans is really in the network of providers. You can do a search of both networks and see which one your provider is in. VSP is more of the independent vision providers and Davis more of the “big box” stores. The website is www.guardiananytime.com
Life Insurance
- Lincoln Life Insurance Enrollment Form (Fillable PDF)
- Lincoln Life Insurance Beneficiary Form (Fillable PDF)
- Lincoln Supplemental Life Insurance Summary
- Lincoln Privacy Policy
Lincoln Website: http://www.LincolnFinancial.com
Phone: (800) 423-2765
Plan#: 10252700
Health Savings Accounts (HSA)
LakeShore Savings HSA (effective 6/1/2020)
Customer Service- Snyder branch phone number (716)898-2101
The HSA Provider for 2020-2021 will be Lakeshore Savings Bank. All participants in the Univera Signature Deductible 3 Plan are required to complete an application to open a new account for Health Savings in order to receive the employer contribution ($1500 /$3000) in June.
You will have the option to keep your existing balance with Health Equity or roll it over into your new account with Lakeshore Savings.
*Please note, there is a monthly administration fee of $3.95/month if you choose to keep your funds in your Health Equity Account. This monthly administrative fee is waived if employees maintain a $2500 balance over the course of that month. If you elect to roll your funds over into Lakeshore, there is a $25 account closure fee with Health Equity.
1. All employees enrolled in the Signature Deductible 3 plan are REQUIRED to open a new HSA account with with Lakeshore Savings to receive the employer contribution ($1500/$3000):
The following forms must be completed in full to create and open an HSA account with Lakeshore.
- HSA Customer Verification Form (Fillable PDF)
- W-9 Form (TIN Certification for HSA) (Fillable PDF)
- ATM - Debit Card Request (HSA) (Fillable PDF)
- State's Driver's License or US Passport
- In order to open an account at Lake Shore Savings for the HSA and comply with the USA Patriot Act, employees will need to provide a copy of their state’s driver’s license or US passport. This is standard practice for all banks. Employees will need to provide a copy of their spouse’s driver’s license if planning of having a spouse as an authorized user/signer.
Sign up for Online Banking!
- Direct Link: https://web1.secureinternetbank.com/PBI_PBI1151/login/222371656
- Please select 'Checking' Account when signing up.
- You will need your account number in order to sign up. Please call Lakeshore Savings Customer service number at 716-898-2101 for assistance in obtaining this information.
2. If I choose to transfer my current HSA account balance at Health Equity to my new account with Lakeshore Savings, what do I need to do?
You must complete an HSA Transfer Request form:
- HSA Transfer Request Form (Fillable PDF)
- This form will ask for the Health Equity Address and their account number.
- The Health Equity address is: Health Equity 15 W Scenic Pointe Dr. Ste 100 Draper, UT 84020
- Your HSA account number can be found on your Health Equity portal next to your name.
- If employees choose to transfer their account balance to Lakeshore (Health Equity Account Closure Form), they should request a check made out to - Lake Shore Savings Bank as the custodian for "Name".
- This form will ask for the Health Equity Address and their account number.
3. If I choose to have additional HSA funds taken out as payroll deductions (pre-taxed), what do I need to complete?
- Employee HSA payroll deduction form (Fillable PDF)
DISCLOSURES:
- HSA Disclosure Statement
- HSA 3505C
- Privacy Disclosure
- Tax Favored Account (TFA) Account Agreement
- Truth-In Savings- HSA information
- Funds Availability Policy
- HSA Information
- CARES ACT- HSA Supplement Updates
- HSA Accounts and Medicare
Flexible Spending Accounts (FSA)
Pro-Flex Administrators LLC (effective 6/1/2020)
Customer service- local number is 716-633-2073. ProFlex Fax # 716-929-2013
The new FSA provider for 2020-2021 will be ProFlex. If you are enrolling in the Univera Signature Copay 1 Plan and want to participate in a Flexible Spending Account, you will be required to complete a ProFlex enrollment application.
DOCUMENTS & FORMS:
- FSA ProFlex Enrollment Form (Fillable PDF)
- FSA DC Plan Document
- https://proflextpa.com/participant-information/
- ProFlex FSA Information for Enrollment
- Direct Deposit- Healthcare Claim Reimbursement Information
- FAQs for FSA
Employee Assistance Program
EAP administered through Lincoln and ComPsych
Plan#: 10252700
Connect to a counselor for free support services, 24 hours a day, 7 days a week (for employees and family members): (888) 628-4824
Visit www.Lincoln4Benefits.com or www.GuidanceResources.com
Username: LFGsupport
Password: LFGsupport1
Retirement Plan
TIAA
Your Online Security Is Priority
http://www1.tiaa-cref.org/tcm/daemen
Investment Options: https://www.tiaa.org/public/tcm/daemen/view-all-investments
CARES Act: https://www.tiaa.org/public/learn/prepare-unexpected/guiding-you-through-turbulent-times/cares-act
PHONE NUMBERS:
Local Branch Office: (716) 862-5910
General Inquiries: (800) 842-2733e
Rates of Return, Allocation Changes, CREF transfers: (800) 842-2252
DOCUMENTS & FORMS:
- Retirement Contribution Enrollment/Salary Reduction Form (Fillable PDF)
- TIAA Online Enrollment Instructions
- Summary Plan Description- Retirement
- HEART Summary Material Modifications
- Roth Contribution Option
- TIAA Security Authentication
- Summary Material Modification - Hardship Amendment
PLAN DISCLOSURES
- TIAA Plan Fee Disclosure 3-21-2020
- 403(b) Retirement Plan Notice of Universal Availability
- January 2020 Plan and Investment Notice
- May 2020 Qualified Default Investment Alternative (QDIA) Annual Notice - Daemen Retirement Plan
- May 2020 Qualified Default Investment Alternative (QDIA) Annual Notice - Tax Deferred Annuity Plan
- 2019 TIAA-CREF Fee Disclosure (Defined Contribution)
- 2019 TIAA-CREF Fee Disclosure (Supplemental)
Daemen Tuition Waiver Program
Full time employees are eligible for 100% tuition waiver for undergraduate classes at Daemen College the semester after hire. This benefit is also available to the employee's spouse/same sex domestic partner and dependent children.
100% tuition waiver for graduate level courses at Daemen College are available to full time employees and their spouse/same sex domestic partner. Dependent children of the employee are eligible for a 50% tuition waiver.
Tuition Exchange Scholarship Program (TE)
Tuition Exchange (TE) is a reciprocal scholarship opportunity for dependent children of full time employees after five years of service. Tuition Exchange is not an employee benefit nor is it a guaranteed scholarship opportunity. There are over 500 colleges and universities nationwide participating in the Tuition Exchange Program and scholarships are competitive.
- Preliminary Application for Tuition Exchange
- Tuition Exchange Export Policy
- Tuition Exchange Participating Institutions
- Tuition Exchange, New Opportunities For Your Family - Brochure
- Tuition Exchange Information - Webinar
If you have questions, contact the Tuition Exchange headquarters at (301)-947-1827, or visit their website: https://telo.tuitionexchange.
CIC Tuition Exchange
The Council of Independent Colleges Tuition Exchange Program (CIC-TEP) is available to eligible full time employees and their dependents as defined by IRS regulations to apply for tuition benefits at a CIC participating school. CIC participating schools include over 400 schools nationwide. Charges covered by tuition remission are determined by the host institution, but generally cover full tuition. This benefit is available the semester after hire and covers undergraduate courses only.
- CIC Tuition Exchange Student Application
- CIC Tuition Exchange Guide
- CIC Tuition Exchange Program Participating Institutions
For more information, visit the CIC Website: https://www.cic.edu/member-
If you have questions, contact the CIC director of membership services, at (202)-466-7230 or tep@cic.nche.edu
COBRA Continuation
The federal Consolidated Omnibus Budget Reconciliation Act (COBRA) gives workers who work for employers with 20 or more employees and their families the right to continue to purchase group health insurance for limited periods of time when they would otherwise lose coverage due to certain events. Qualifying events include voluntary or involuntary job loss, reduction in hours, transition between jobs, death, divorce and other life events.
Qualified individuals may be required to pay up to 102% of the premium cost. The length of time that a person may have federal COBRA coverage depends on why the person is losing coverage and can be from 18 to 36 months.
Please click on the document below for more information on who qualifies, what is a qualifying event, and how long does COBRA last.
COBRA Applications:
*Please note: You are only eligible elect continuation for current Benefit elections. New elections cannot be made with COBRA continuation.
Health Insurance
Dental Insurance
Vision Insurance
Voluntary Life Insurance
Medicare Information
Click on the links below for more information:
Turning 65, What You Need To Know - Video Resource
Medicare in 2020 Resource - Brochure
65 and Still Working - Making the Right Medicare Decisions - Brochure
Medicare Insurance Information - Powerpoint Presentation by Lawley Insurance Brokers
Virtual Medicare Minute - Powerpoint Presentation Presented by the Medicare Rights Center
Medicare is the federal health insurance program for:
- People who are 65 or older
- Certain younger people with disabilities
- People with End-Stage Renal Disease (permanent kidney failure requiring dialysis or a transplant, sometimes called ESRD)
The different parts of Medicare help cover specific services:
- Medicare Part A (Hospital Insurance)
- Part A covers inpatient hospital stays, care in a skilled nursing facility, hospice care, and some home health care.
- Medicare Part B (Medical Insurance)
- Part B covers certain doctors' services, outpatient care, medical supplies, and preventive services.
- Medicare Part D (prescription drug coverage)
- Helps cover the cost of prescription drugs (including many recommended shots or vaccines).
Business Travel Accident Insurance (H3)
CHUBB Business Travel Insurance: www.acetravelassistance.com
Plan#: 9908-56-44
PHONE NUMBERS:
U.S or Canada Locations: 1 (800) 243-6124
International Locations: +1 (202) 659-7803
Identity Theft Protection: 1(866) 299-7277
DOCUMENTS & FORMS:
Employee Discounts
Airport Parking- The Parking Spot
Parking-Spot-Info-2020
Amherst Federal Credit Union
http://www.amherstcu.org
(716) 634-3881
EnergyMark, LLC
http://www.energymarkllc.com/
(716) 632-1800
iRepair Buffalo
http://www.irepairbuffalo.com
(716) 276-3219
Lakeshore Savings Bank
- Open an Account Online
- Checking Accounts
- Lake Shore Savings Promotion: LS Plus Checking Account
Liberty Mutual Home, Auto, Life Insurance
https://www.libertymutual.com/office/insurance-office-buffalo-ny-0822
(716) 730-4906
Regal Cinemas
Premiere Movie Passes are available for purchase at the discounted price of $9.00/ea in the HR Office. These tickets are valid for all films and showtimes, though surcharge fees may apply to IMAX, RPX, Large Format and 3D films. Passes do not expire.
Additional Resources
Social Security Administration
PHONE NUMBERS:
General: (800) 772-1213
TTY: (800) 325-0778
LOCAL OFFICES:
186 Exchange Street
Suite 100
Buffalo, NY 14204
1900 Ridge Road
Suite 120
West Seneca, NY 14224
Employee Leave of Absence Information (FMLA, NYS PFL, Disability)
Leave of Absence Information
The Request For Leave of Absence Form must be completed and returned to the Employee Engagement Office (DS 126) or hr@daemen.edu at least 30 days prior to the start of the leave if the need is foreseeable based on an expected birth, placement for adoption or foster care, planned medical treatment for a serious health condition of the employee or of a family member, or the planned medical treatment for a serious injury or illness of a covered servicemember.
FMLA (Family Medical Leave Act):
The FMLA allows eligible employees to take up to 12 work weeks of unpaid leave during any 12-month period to care for a new child, care for a seriously ill family member, or recover from a serious illness. In order to be eligible for FMLA leave, an employee must have worked for the employer for at least 12 months, have worked at least 1,250 hours over the past 12 months, and work for an employer with at least fifty employees. FMLA is to be taken concurrently with Short Term Disability, Paid Family Leave, etc.
NYS PFL (Paid Family Leave Act):
The NYS Paid Family Leave Act allows employees who have worked 26 consecutive weeks as a full-time employee, or 175 days as a part-time employee over a 52 week period to be eligible for paid leave. This law covers new parents, family caregivers and military families with active duty deployment. Employees may be eligible to get paid time off for the following reasons:
- to bond with a newly-born, adopted or foster child;
- to care for a close relative with a serious health condition; or
- to assist when a family member is deployed abroad on active military service.
The law provides full job protection and continuation of health insurance coverage while you are on paid leave, however, you will be responsible for any premium payments you regularly make. Employees and employers are subject to a small payroll tax that funds this benefit, much like NYS Disability. See the chart below for details on the weeks of leave and benefit. You can take your Paid Family Leave all at one time or you can take it one day at a time, as needed.
| Year | Weeks of Leave | Benefit |
|---|---|---|
| 2019 | 10 weeks | 55% of employee's average weekly wage, up to 55%of statewide average weekly wage |
| 2020 | 10 weeks | 60% of employee's average weekly wage, up to 60%of statewide average weekly wage |
| 2021 | 12 weeks | 67% of employee's average weekly wage, up to 67%of statewide average weekly wage |
Disability (DBL) Coverage (Short & Long Term):
- Disability Claim Form - Lincoln Financial
- Statement of Rights- NYS Disability Benefits
- DBL Employee Guide
NYS Short Term Disability
NYS disability benefits cover temporary and long term medical conditions that prevent you from working and earning an income. Disability benefits will pay up to 50% of your weekly income, but has a cap of $170 per week. Benefits begin on your eighth consecutive day out of work; the first 7 days is an unpaid waiting period. To supplement the income gap of the waiting week, hourly employees are able to use PTO and/or a combination of vacation time; salaried employees must use vacation time.
Salary Continuation
Through Daemen College, eligible employees are entitled to the benefit of 100% salary continuation during incapacitation within the 90 day guideline. Salary continuation is not to be granted until all necessary paperwork has been received by the Employee Engagement Department. Employee’s are eligible to maintain their benefits during their period of incapacitation during Short Term Disability.
Long Term Disability
Daemen provides a Long Term Disability Benefit to all full time employees who work 30 hours or more per week. This Plan is administered by Lincoln Financial and provides a replacement salary of 2/3 for the length of disability or normal retirement age, whichever is less. There is a 90 day elimination period before this benefit begins.
Maternity/Paternity Leave
Maternity Leave is a combination of Short Term Disability, Paid Family Leave and FMLA with the discretion of your Physician. Paternity Leave is a combination of Paid Family Leave and FMLA with the discretion of your child's physician. Please contact our Benefits Coordinator to schedule an appointment to talk about your Leave of Absence options.